Document List

Students may use this form to request that the Registrar's Office release documents that were submitted in support of the application to the graduate program.

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User manual for the Admit system

The Alex Decouteau Award of Honour was created to recognize members of the Canadian Armed Forces who have served in designated military operations to support their post-secondary pursuits in Alberta. The award is also available where a Canadian Armed Forces member is disabled as a result of participation in Canadian Armed Forces Training in Canada. Additionally, the award can be provided to support immediate family members pursuing post-secondary education in Alberta where the Canadian Armed Forces members is the deceased or disabled.

Use this form if you are registering for an applied research study.

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Each Thesis Examination Committee member completes this recommendation on the student's readiness to defend his or her thesis and submits it to the Chair of the defence at least one week prior to the date of the examination. The assessment is confidential and must not be made available to the student or to the other members of the Examination Committee prior to its final decision on the thesis.

Review the SGS Policies & Procedures for detailed information.

Chair submits completed forms from each Examiner with the Thesis/Project Examination Report forms to the relevant Graduate Program Office immediately following the Thesis Oral Defence.

Master of Education and Doctor of Philosophy in Education use this form.

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Assessment of Readiness to Defend Form Portal

Each Thesis Examination Committee member completes this recommendation on the student's readiness to defend his or her thesis and submits it to the Graduate Program Office at least two weeks prior to the date of the examination. The assessment is confidential and must not be made available to the student or to the other members of the Examination Committee prior to its final decision on the thesis.

Review the SGS Policies & Procedures for detailed information.

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Assessment of Readiness to Defend (Education) Form Portal

This form should be completed for each Graduate Student assigned a Graduate Assistantship (Teaching or Non-Teaching). It should be completed by the Department Graduate Education Coordinator (DGEC) at the beginning of the semester and should be signed by the Student, Supervisor and DGEC.

This form is to be used to add/change membership of the Supervisory Committee. Review the program specific Policies & Procedures for detailed information. Use the Establishment of Supervisory Committee form for initial committee set-up.

Student returns completed form to the relevant Graduate Program Office either in person or via email.

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Change of Supervisory Committee Form Portal

User Manual for the classic UI of the Admit system.

All students in the Doctor of Philosophy program must take and pass a comprehensive examination by the end of their program’s second year. See the SGS Policies and Procedures and review the Comprehensive Examination Guidelines for details.

Submit completed form to the relevant Graduate Program Office.

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Comprehensive Examination Assessment Form Portal

This form is used as part of the nomination package for the General’s Gold Medal and the Medal of Merit and should include a letter of reference that highlights the student's various strengths and accomplishments.

To submit a Medal of Merit nomination, please visit the Medal Nominations page for all associated deadlines, forms, and detailed information regarding nominations.

The Conflict of Interest form is to be completed by the External Examiner with the External Examiner's CV attached if an External Examiner is part of a student's Thesis Examination Committee.

Review the SGS Policies & Procedures for detailed information.

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Conflict of Interest Form Portal

All students transferring from the Master of Science/ Master of Arts program to a Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a Doctoral program.
The Chair of the approved Transfer Examination Committee submits the results of the pre-approved Transfer Examination via this form to the School of Graduate Studies.

You will also need to fill out:

• Doctor of Philosophy Transfer Examination Committee Request
• Doctor of Philosophy Transfer Examination Schedule Request

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Master’s to Doctoral Program Transfer Examination Assessment Form Portal

All students transferring from the Master of Science/ Master of Arts program to the Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a Doctoral program. This transfer examination is overseen by an approved Transfer Examination Committee.
The Department Graduate Education Committee, or the relevant Academic Unit in the absence of a DGEC, recommends the membership of the Transfer Examination Committee to the relevant Doctoral Program Committee for approval via this form.

You will also need to fill out:

• Doctor of Philosophy Transfer Examination Assessment
• Doctor of Philosophy Transfer Examination Schedule Request

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Master’s to Doctoral Program Transfer Examination Committee Request Portal

All students transferring from the Master of Science/ Master of Arts program to the Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a Doctoral program. This transfer examination is overseen by an approved Transfer Examination Committee.
Following the approval of the Transfer Examination Committee, The Chair of the Transfer Examination Committee recommends the schedule of the Transfer Examination to the relevant Doctoral Program Committee for approval via this form.

You will also need to fill out:

• Doctor of Philosophy Transfer Examination Assessment
• Doctor of Philosophy Transfer Examination Committee Request

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Doctor of Philosophy Transfer Examination Schedule Request Portal

This form is to be used by Master of Counselling and Master of Education students to establish their Project Supervisory Committee.

See the SGS Policies and Procedures document for information about deadlines for establishing the Project Supervisory Committee as well as the composition of the Project Supervisory Committee. Use the Change of Supervisory Committee form to make changes to the committee after it has been established.

Student returns completed form to the relevant Graduate Program Office.

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Establishment of Project Supervisory Committee (Edu) Form Portal

See the SGS Policies and Procedures document for information about deadlines for establishing the Supervisory Committee as well as the composition of the Supervisory Committee by program. Use the Change of Supervisory Committee form to make changes to the committee after it has been established.

Student returns completed form to the relevant Graduate Program Office either in person or via email.

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Establishment of Supervisory Committee Form Portal

A visual guide to the Thesis/Project Formatting Requirements. A Thesis title page template is also available for use.

The Fieldwork Experience form is intended only for individuals applying to the Master of Counselling program. The completed form should be submitted as part of the application process. For further information, refer to the Master of Counselling website.

Any research, teaching or testing conducted using University facilities, or undertaken by individuals connected to the University involving animals, human subjects, radioisotopes, and biohazards must be reviewed and approved by the appropriate University Committee.

See Information/Application for Human or Animal Subject Research Proposals on the Research & Innovation Services website.

Master of Education and Master of Counselling students, see the Ethical Approval - Human Subjects page on the Faculty of Education website.

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