Room/Space Booking

Room/Space Booking

The Student Enrolment and Registrar Services (SEARS) office books some academic and non-academic spaces on campus. Priority is given to regular classes and final exams for the courses listed in the Timetable. All other courses, meetings, and midterm exam are considered ad hoc booking requests.

Space Information

Students can book study rooms in Markin Hall, the Library & Information Centre (LINC), and the Science & Academic Building using the Portal.

  • LINC Study Rooms: L1061, L1063, L1070, L1072, L1074, L1076, L1078, L1080
  • Markin Study Rooms: M1062, M1064, M1068, M1070, M1072, M1073, M1074, M1075, M1076, M1077, M1078, M1080, M1082, M1084, M1086, M1088
  • Science Commons Study Rooms: SA7214, SA7216, SA7218, SA7220, SA7222, SA7226

 

Important Information

All events adhere to all university policies. Requests are evaluated on a first-come, first-serve basis. You can avoid delays by submitting detailed and accurate event information with your request.

Visit the Classroom Support Website to ensure the space is equipped to suit your needs. Otherwise, you may need to make arrangements with various Service Providers.

Classroom booking requests for future terms are accepted two months prior to the start of term:

  • Fall Term – July
  • Winter Term – November
  • Summer Term – March

Conference space booking requests are accepted up to two years in advance.

Room Booking Contact Information

E-mail: room.booking@uleth.ca
Phone: 403-329-2727
Office: SEARS, Students' Union Building, SU140

University Booking Contact Information

General Classrooms

ULethbridge faculty, staff, and students can book general classrooms. Faculty and staff can use the Calendar Search tool on the Portal to view room availability and details.

Conference Spaces

ULethbridge faculty and staff can book conference spaces like Andy’s Place (AH100), or the Markin Hall, Science Commons, and University Centre for the Arts atria.

Other Spaces

Some spaces are managed by other departments or academic units - please contact them directly. Refer to the contact list to see who manages specific spaces or contact room.booking@uleth.ca.

Students can book study rooms in Markin Hall, the Library & Information Centre (LINC), and the Science & Academic Building.

Study Room Booking Steps

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Study Room Self-Service Guidelines

These guidelines support student success and equitable access to space.

  1. Students may book study rooms seven days a week, including holidays (except for the December holiday closure) and term breaks.
  2. Bookings can be made up to five minutes in advance of the desired time of the booking. Bookings may be modified or cancelled up to five minutes in advance of the start time of the booking.
  3. Study rooms may be booked up to 14 days in advance.
  4. Rooms may be booked for a minimum of 15 minutes to a maximum of three hours. Students may book study rooms up to a total of fifteen hours per week.
  5. By creating a self-service booking, students agree to abide by all applicable university policies.

*Please note, the Student Enrolment & Registrar Services (SEARS) office may modify or cancel bookings, if required, given priority of timetabled classes.

*Please note, ad hoc bookings in general classroom space for future terms are tentative. Timetabled classes get priority over classroom space, so we may contact you to reschedule your meeting location(s) and/or time(s). We cannot guarantee another room will be available at the originally requested time.

Are you a member of the University community requesting space for a non-University–related purpose or a member of the public? For consultation to help you find the perfect space, contact Conference & Event Services at 403-329-2244 or by e-mail (cnf@uleth.ca).

All ratified Students’ Union clubs will submit their room booking request using the Students' Union event proposal form.