Notice Board

Position: Accountant (Maternity Leave Coverage)

Job Summary:

With nine permanent staff, five Executive Council members, and 16 General Assembly members, the University of Lethbridge Student’s Union (ULSU) works within the University community as a not-for-profit organization. We are not part of the University’s administration, and the ULSU manages its own office operations, the students’ health and dental plan, an on-campus bar and restaurant, a small convenience store, and the ULSU food bank. The ULSU also rents space in the U of L Students’ Union Building. The accountant is responsible for the full accounting cycle and related duties for the ULSU and all its business units outlined above. Areas of responsibility include but are not limited to recording business transactions for accounts payable and accounts receivable, recording any required adjusting entries, reconciling general ledger accounts, assisting with budget preparation and monitoring it to actual, performing all banking activities, filing GST returns, producing financial statements, reconciling bank and investment statements, and preparing and submitting payroll.

Major Work Activities and Responsibilities:

Accounts Payable

• Enter and process all invoices and bills received by the ULSU and its business units.
• Process cheque runs.
• Reconcile monthly credit card expenses.
• Manage cash expenses and pre-authorized payments.

Accounts Receivable:

• Manage and keep track of the accounts receivable.
• Generate accounts receivable invoices for external contracts.
• Reconcile all cash, cheque and credit or debit card payments for all ULSU business units’ sales.
• Record daily sales reports for all business units.
• Manage tenant invoicing (utilities, rent).

Banking

• Prepare investment reconciliations.
• Assist and advise ULSU with investments and financial planning.
• Oversee all bank transactions and prepare monthly bank reconciliations.
• Monitor cash flow and vault levels.
• Perform bank runs for cheque and cash deposits.

Payroll

• Collect timesheets from all departments and process payroll for all of ULSU’s business units.
• Add new employees and process termination paperwork including issuing ROE.
• Verify T4 information and mail out T4s.
• Oversee RRSP information and Health Spending Account.

General Duties

• Contribute to annual and monthly budgeting and provide account actuals.
• Report and consult on monthly financial statements.
• Prepare month-end and year-end reports.
• Prepare year-end audit working papers for external auditors.
• Maintain financial records, files, and archives.
• Prepare and enter monthly journal entries as required.
• Reconcile general ledger account.
• Manage the bar and restaurant’s daily tip outs.
• Input monthly inventory counts for the bar and restaurant and the convenience store.
• Help with the execution of students’ events organized by the ULSU by dealing with the accounting transactions related to the events.
• File the NPO return.
• Prepare and file GST returns on a quarterly basis.
• File annual WCB report.
• Properly account for the amortization of assets.

Education, Experience, and Technical Skills Required:

• Post-Secondary education in accounting.
• Knowledge of the accounting standards for not-for-profit organizations is an asset.
• Strong understanding of internal controls, accounting policies, and other financial policies.
• Five or more years of full cycle accounting experience. Experience in different business units is an asset.
• Experience in investment reconciliations. Knowledge of CaseWare and Jazzit is an asset.
• Experience with Sage software. Currently, the ULSU works with SAGE 300 ERP as its main accounting software.
• Knowledge of Ceridian payroll system (online) is an asset.
• Experience with Microsoft Office suit of products, with an advanced knowledge of Excel.
• Knowledge and experience in the following areas is an asset: budgeting, GST filling, WCB reporting, amortizing assets and liabilities, and assisting on annual audit processes.

General Competencies Required:

• Analytical
• Attention to Details
• Critical Thinking
• Decision Making
• Discernment
• Problem Solving
• Computer Technology
• Communication Skills
• Behave Ethically and with Integrity
• Organization Skills
• Time Management Skills

Application deadline: May 21, 2021
Estimated start date: June, 2021 (to be confirmed)
Estimated end date: July 31, 2022 (to be confirmed) – Term position – maternity leave
Job Type: Full-time, Monday to Friday, min. 35 hours/week with occasional overtime.

Due to the COVID-19 pandemic, public health recommendations and restrictions are in place
across Canada. You may be required to temporarily work remotely (e.g. from home). Further
information will be provided if you are selected for the position.

Note: This job description/profile is general in nature and serves only as a guide for the job
responsibilities of the position indicated. It is not intended to be all-inclusive and should not be considered as meeting the needs for compliance with local, provincial and federal requirements.
Understand that management reserves the right to periodically add, modify or change
responsibilities.

If you are interested in applying for this position, please email your cover letter and resume to Cheri Pokarney at su.manager@uleth.ca.